Frequently Asked Questions

What is included in the reservation? The reservation fee includes all tables, chairs, and other furniture as well as the set up of those. The Booking House staff works diligently to create a custom layout that best fits the client’s needs and we take care of all the set up and tear down before and after your event. While the client is responsible for cleaning up all decorations following the event, The Booking House takes care of cleaning bathrooms and floors of the facility. The Booking House also provides parking attendants to directions guests into parking spots upon arrival.

What is your capacity in the Rizzardi Room? The Rizzardi Room can accommodate approximately 250 guests seated.

What is your capacity in the Whitaker Room? The Whitaker Room can accommodate approximately 80 guests seated at tables and 175 seated for a ceremony.

What is your capacity in the Crow’s Nest? The Crow’s Nest can accommodate approximately 50 guests.

What is the purpose of the Crow’s Nest? The Crow’s Nest is a lounge area for you or your guests to enjoy. This area is great for the guys to prepare for the event or to hang out prior to the event while the women get ready in the bridal suite, or for extra space for guests during your event. The room features furniture, a tv, card table, mini bar, powder room, and a ventilation system allowing guests to smoke cigars. Cigarette smoking is not permitted inside.

Do you cater? No, we do not prepare any food ourselves.  We have a list of 10 caterers from which you must choose, please see our “Recommended Caterers” page for the list of options.  There is an additional fee for bringing in an outside caterer. However, The Booking House reserves the right to deny a caterer to serve at the event depending on past experiences and inability to provide insurance. All caterers must manage bartenders and are responsible for clean up and removal of alcohol related trash during and at the conclusion of the event. There may be no un-attended alcohol throughout the facility and guests may not bring their own drinks. All vendors at The Booking House must provide proof of insurance as noted in the agreement.

May I act as my own vendor? While we do not suggest this, you are more than welcome to be your own florist or DJ. If you decide to be your own florist, you will be expected to arrive with your work nearly completed and you may not use our building as your workshop. All food provided for events must be supplied only by licensed and insured vendors.

May we have a DJ or band? Yes, you may have a DJ or a band, but all music must come to a close by 11PM. Special exceptions may be made but must be approved by The Booking House.

Is alcohol allowed? We do not have insurance coverage for the use of alcohol and do not assume any responsibility for its use. If you choose to have alcohol for your wedding reception, you are fully responsible for it. If you purchase/provide your own alcohol, you must buy a one day event policy and all alcohol must be served by a certified bartender. The caterer that you have hired must manage these bartenders and they are responsible for clean up and removal of alcoholic trash during and at the conclusion of the event. Some caterers have insurance coverage and can provide the alcohol and bartenders. No outside alcohol is permitted at an event and guests or members of the wedding party may not bring their own supply. No alcohol bottles may be set out on each table, the bartender must manage all alcohol. It is the responsibility of the lessee/host to ensure the safe departure of all guests from The Booking House.

Can we decorate? Yes you may decorate as long as you do not need use of a ladder. Any decorating that requires the use of a ladder must be done by an insured vendor that can provide proof of insurance.

Are candles allowed? Candles are allowed at The Booking House as long as there are no open flames and candle arrangements must be approved by The Booking House Staff

May we set up the night before? Set up is allowed starting at 10am on the morning of your event. This gives The Booking House crew the time they need to set up tables and chairs and make sure the facility is clean before your event. Any special accommodations must be approved by The Booking House.

May we store items prior to the event? Yes, we can accommodate a certain amount of items to be stored one day prior to your event. We take no liability for theft or damage of these items. The items can be stored in a 4×4 crate in our warehouse space.

When do we need to have everything out of the building? When the party ends, you will have one hour to remove all decorations and belongings, you must take those with you the night of your event. We begin cleaning right after your event; anything left will be considered trash and removed. If excessive amounts of items are left on premises, lessee will be charged an additional fee to cover clean up expenses.

Must we take away the trash? Who is responsible for facilities clean up? Caterers and bartenders are responsible for removal of their trash. If the host provides alcohol for the event, they are responsible for removal of alcohol bottles and other related trash. The Booking House will remove all other trash and will clean the event space and the bathrooms after you leave.

Does an event coordinator come with the rental fee? No. The Booking house does not provide an event coordinator the day of the event. We do provide complimentary consultations with The Booking House staff to simply go over layouts for our crews to set up. Our role is to be available to answer questions and render suggestions. Please understand that we do not perform the role of the event coordinators or planners. Upon request, we can provide a list of event coordinators that can assist you in planning every aspect of your event, or who can be hired solely for one day, to make sure that you can relax knowing every detail of the day will be executed without flaw.

Is parking provided? Yes, parking is provided across the street from The Booking House but no vehicles are to be left overnight on the parking lot of The Booking House due to liability and safety.

Is it okay to invite children? Children are welcome at The Booking House but must be supervised. At no time during your event should children be wandering freely around the building.

Are other Events scheduled on the same day? We only schedule one event per day at The Booking House so that we may give each client our full focus and attention.

What about a rehearsal? For every wedding event there is a complimentary hour of rehearsal time that will be scheduled as close to your event day as possible. Please discuss this with Booking House staff during final meeting, one month before event. Please be aware that your rehearsal may not be the night before your event due to availability of the facility.

Who provides tables and chairs? We provide tables and chairs for all events and it is already included in our cost. Our five foot round tables accommodate 8 people each. We also provide several 8’ rectangular tables for the bridal party, caterer, and meetings. The rental also includes twelve round high-top tables, which can be lowered to create a cake table or sweetheart table. In total we will have 330 chairs, forty 60” round tables, two 48” round tables, one 3’ rectangular tables, one 6’ rectangular table and twelve cocktail tables available. We do not provide any linen for these tables, all linens must be provided by outside vendors.

 

**Any further questions please contact info@thebookinghousemanheim.com